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County is taking invoices for work performed at Queen Ka‘ahumanu events

Maui County announced Saturday that its Office of Economic Development has begun accepting invoices from vendors who provided goods and services under the recently terminated $100,000 grant awarded to an executive assistant of County Council Member Alika Atay.

The grant awarded to Brian Bardellini for March events celebrating Queen Ka’ahumanu’s 250th birthday has come under scrutiny by the county administration and Maui County Council.

Earlier this month, the county terminated the contract award and announced it would take over reviews and payments of $46,000 in outstanding receipts owed to vendors.

On Saturday, the Office of Economic Development said submitted vendor invoices must be complete with full contact information and detailed descriptions of services rendered or goods purchased.

The deadline for invoice submissions is 4:30 p.m. Nov. 16. Documents may be submitted to grants.oed

@mauicounty.gov. Emails should include the subject line “G4607,” the official designation of the Queen Ka’ahumanu grant award.

If a vendor provided consulting, an hourly rate and number of hours worked must be on the invoice. All submissions must provide proof that work was authorized and evidence that work was completed. Vendors also must provide a W-9 Form.

A W-9 is an Internal Revenue Service form that is generated when an independent contractor receives $600 or more in payment over the course of a tax year. Such payments are reported to the IRS on a form called 1099-MISC.

Any payments disbursed from Maui County will be based upon verification and balance of funds available in the grant award. The office will contact vendors if additional supporting information is needed.

For more information, call 270-7710 or send email to economic.development@ mauicounty.gov.

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